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Air Bar Vibe 3: Returns and Credit Notes for Distributors

Published 2026 · VapeWholesaleHub trade desk

A clear returns and credit process on Vibe 3 protects the relationship when something goes wrong.

Wholesale demand in this category is driven less by novelty than by consistency, and returns and credit notes is where that consistency is measured.

Documentation is not paperwork for its own sake; on returns and credit notes it is the difference between a clean clearance and a delayed one.

Why returns and credit notes matters on the Vibe 3

Distinguish between a defect claim and a change of mind before agreeing any action.

Keeping a short internal note on returns and credit notes for each SKU pays for itself the first time a dispute arises over the Vibe 3.

Credit notes should reference the original invoice line to keep accounting clean.

Reference specification

Item	Value
Model	Vibe 3
Brand	Air Bar
Category	Local Supply
Battery	1100 mAh
Output range	10-25 W
Capacity	5.0 ml
Charging	Magnetic dock
Coil options	0.4 / 0.6 ohm
Carton quantity	50 units

Agreeing who pays return freight in advance avoids most disputes.

Practical notes for buyers

Documentation is not paperwork for its own sake; on returns and credit notes it is the difference between a clean clearance and a delayed one.

Consistency across batches matters more than peak performance for Vibe 3, and returns and credit notes is where inconsistency first appears.

Checklist

Retain one sealed sample carton from every batch for reference.
Confirm the exact configuration in writing before the deposit is paid.
Request batch photographs and a packing list prior to shipment.
Log sell through by account for the first eight weeks.
Review the reorder point after one full selling cycle.
Check carton quantities against the commercial invoice line by line.

Commercial terms

Lead times are a function of component availability as much as factory capacity, so buffers should reflect both.

Currency movement over a ninety day cycle can outweigh the difference between two competing quotations.

Volume tier	Indicative unit level	Lead time
Carton (92 units)	Tier 1	21-30 days
Pallet (780 units)	Tier 2	30-45 days
Container (8474 units)	Tier 3	21-30 days

All figures above are indicative working ranges used for planning. Final specification and commercial terms are confirmed in writing before any deposit.

Frequently asked questions

Who pays return freight on a Vibe 3 defect claim?

For confirmed defects the supplier normally covers it; agreeing this in writing before shipment prevents arguments.

Can packaging be adjusted for our market?

Artwork localisation is straightforward; structural changes need larger volumes and a longer lead time.

Do you support long term supply agreements?

Yes, rolling agreements with defined review points work better for both sides than rigid annual commitments.

How quickly can a repeat order be produced?

For established configurations production typically runs two to four weeks, with transit on top depending on the chosen method.

Final word

None of this is complicated, but it does need to be written down and reviewed on a schedule.

Trade enquiry

Quotations, samples and artwork files are available on request. Please state model, quantity per SKU, destination and target delivery window.

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