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Sample Order Workflow Guide for Air Bar Vibe 3

Published 2026 · VapeWholesaleHub trade desk

A disciplined sample workflow shortens the path from first interest to a Vibe 3 purchase order.

A range review that ignores sample order workflow will often produce a confident decision and a disappointing quarter on the Vibe 3.

Retail staff rarely ask about sample order workflow directly, but their questions almost always lead back to it.

Why sample order workflow matters on the Vibe 3

Request samples with the final specification, not an approximation.

Shops that receive a short briefing on sample order workflow convert noticeably better than shops that only receive stock.

Evaluate across at least two weeks of real use.

Reference specification

Item	Value
Model	Vibe 3
Brand	Air Bar
Category	Local Supply
Battery	1500 mAh
Output range	5-40 W
Capacity	6.0 ml
Charging	USB-C 2A
Coil options	0.4 / 0.6 ohm
Carton quantity	200 units

Record findings so the next buyer does not repeat the work.

Practical notes for buyers

Freight consolidation changes the answer to sample order workflow at container scale, which is why small and large buyers reach different conclusions.

In practice the decision comes down to three numbers: unit cost, freight per unit and the realistic sell through rate for Vibe 3.

Checklist

Agree in advance who pays for return freight on a defect claim.
Review the reorder point after one full selling cycle.
Keep certificates current and filed against the exact model name.
Log sell through by account for the first eight weeks.
Verify that artwork matches the approved compliance template.
Record the arrival condition with photographs on the day of delivery.

Commercial terms

Agreeing a defect handling procedure before the first shipment removes emotion from later conversations.

Volume tier	Indicative unit level	Lead time
Carton (194 units)	Tier 1	14-21 days
Pallet (1843 units)	Tier 2	30-45 days
Container (10909 units)	Tier 3	7-12 days

All figures above are indicative working ranges used for planning. Final specification and commercial terms are confirmed in writing before any deposit.

Frequently asked questions

How many Vibe 3 samples should we request?

Three to five units per shortlisted configuration is enough to judge consistency.

How quickly can a repeat order be produced?

For established configurations production typically runs two to four weeks, with transit on top depending on the chosen method.

What happens if a batch fails inspection?

The agreed procedure normally covers replacement of affected units or credit against the next order, documented before shipment.

Can several models be mixed in one shipment?

Yes, mixing models and flavours within a carton or pallet is common and usually helps first time buyers test demand.

Final word

None of this is complicated, but it does need to be written down and reviewed on a schedule.

Trade enquiry

Quotations, samples and artwork files are available on request. Please state model, quantity per SKU, destination and target delivery window.

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